June 3, 2015
The risk of data theft and cybercrime has increased dramatically over the years. In today’s growing digital age, online businesses have to be very careful with the way that they handle their data. This sensitive information can lead to significant losses in a company’s profits should it fall into the wrong hands. It is for this reason that data security should be prioritized to properly safeguard your company’s bottom line.
Here are seven important tips to help keep your business data secure.
Conducting regular audits once or twice a year is a good way to sniff out any possible leaks that your company may have in terms of data security. Your IT team needs to do a thorough job of sweeping your network infrastructure to see if there are any breaches that need to be addressed. This is most advisable in cases where you’ve acquired new hardware or you’ve just finished completing a big migration process.
There are many simple yet essential best practices that you can easily implement in your company. Doing something as simple as regularly changing your password can help immensely with the way that your company’s data is protected. Other good practices that you should get into the habit of include backing up and archiving your data, as well as being conscious of the use of personal devices within your office network.
Companies have started to utilize cloud storage services for its remote security protection with more sensitive data. The great thing about cloud-based storage is that the companies who provide this service make it their business to protect your data to their utmost capacity. If you don’t have time to implement more secure data protocols for your company, you can leave all the heavy lifting to these cloud service providers instead. Companies that make use of remote employees can greatly benefit from cloud services as well since they can safely access all their work-related files with minimal fuss via the cloud.
This is a very basic process that should be implemented in any company. All the software and tools that you use should be constantly updated to ensure that it runs at optimum efficiency. This especially includes any patches and updates pertaining to security. Most operating systems automatically update themselves when a new update comes out, but some find this a bit disruptive and would rather turn them off. If this is the case for your company, then be sure to schedule a regular period for just updating your software.
Security breaches can stem from something as simple as carelessness. Many employees who don’t know the importance of changing their passwords on a regular basis tend to be the ones who cause these lapses in security. This is why training your staff in data security matters should be an important part of their induction. You don’t even need to invest a lot of time in doing this – an hour or two every 6 months should be enough to explain to your employees about their role in safeguarding the company’s data.
Encrypting your company’s most sensitive data is a good way to protect it from theft or hacking. Encrypting the data on a laptop or computer can be considered hard work or inconvenient, but it will definitely pay off should anything bad ever happen to it. This also includes data that is being transferred remotely from within or without the office network. Make sure that all online transactions are being conducted via a Secure Socket Layer (SSL) connection. This will minimize the risk of any hacking attempts and ensure that your data is securely sent and received online.
This is another way to help educate your employees on the importance of data security measures. Having a set of clear and simple instructions that they can follow can help foster a more secure environment. Outlining the do’s and don’ts in terms of how to handle data between fellow employees and clients should be included in these policies. If everyone is able to follow these guidelines and do their part, then there shouldn’t be anything to worry about.
In the end, vigilance is the best way to protect your company and its data. As we continue to move forward in this growing digital age, security should be an investment you should not be afraid to invest in. After all, the potential loss that your business can incur in case of a security breach is a shared responsibility that your entire company should work together to protect against.